Troop Committee Standard Jobs

DISCLAIMER: These job descriptions are posted here for discussion and informational purposes only. They do not represent official troop policy.

These are the troop committee positions and duties from the Troop Committee Guidebook, 1998 Edition, ISBN 0-8395-4505-3 (except for the ScoutParents program, which is new as of 2008). This book is given out at leader-specific training for committee members. If you don't have a copy and wish to see one, ask the Committee Chair or somebody else who has been to the training. (Or better yet, go take the training.)

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Chairman

Duties:

  • Organize the committee to see that all functions are delegated, coordinated, and completed
  • Maintain a close relationship with the chartered organization representative and Scoutmaster
  • Interpret national and local policies to the troop
  • Prepare troop committee meeting agendas
  • Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
  • Ensure troop representation at monthly roundtables
  • Secure top-notch, trained, individuals for camp leadership.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation.

Troop-specific duties (duties not described by the BSA):
Since Troop 760 has such a loose relationship with our Chartering Organization (CO), the Committee Chair (CC) is elected by a majority vote of the Troop Committee rather than being appointed by the CO. The CC may also be removed from office by the Troop Committee.

  • The CC is responsible for appointing positions within the Troop Committee including those described in the most current edition of the Troop Committee Guidebook along with others as needed to carry out the business of the troop, not including those positions that involve working with the boys on a regular basis (i.e. Scoutmaster and Assistant Scoutmaster type jobs).
  • The CC will seek the advice and counsel of the troop committee prior to making appointments.
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Secretary

Duties:

  • Keep minutes of meetings and send out committee meeting notices
  • Handle publicity
  • Prepare a family newsletter of troop events and activities
  • Conduct the troop resource survey
  • Plan for family night programs and family activities
  • At each meeting, report the minutes of the previous meeting

Treasurer (Finance/Records)

Duties:

  • Handle all troop funds, pay bills on recommendation of the Scoutmaster and authorization of the troop committee
  • Maintain checking and savings accounts
  • Train and supervise the troop scribe in recordkeeping
  • Keep adequate records
  • Supervise money-earning projects, including obtaining proper authorizations
  • Supervise the camp savings plan
  • Lead in the preparation of the annual troop budget
  • Lead the Friends of Scouting campaign
  • Report to the troop committee at each meeting

Outdoor/Activities Coordinator

Duties:

  • Help in securing permission to use camping sites
  • Serve as transportation coordinator
  • Ensure a monthly outdoor program
  • Promote the National Camping Award
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month
  • Secure tour permits for all troop activities
  • Report to the troop committee at each meeting

Advancement Coordinator

Duties:

  • Encourage Scouts to advance in rank
  • Work with the troop scribe to maintain all Scout advancement records
  • Arrange quarterly troop boards of review and courts of honor
  • Develop and maintain a merit badge counselor list
  • Make a prompt report on the correct form to the council service center when a troop board of review is held
  • Secure badges and certificates
  • Work with the troop librarian to build and maintain a library of merit badge pamphlets and other advancement literature
  • Report to the troop committee at each meeting

Chaplain

Duties:

  • Provide a spiritual tone for troop meetings and activities
  • Give guidance to the chaplain aide
  • Promote regular participation of each member in the activities of the religious organization of his choice
  • Visit homes of scouts in times of sickness or need
  • Give spiritual counseling and service when needed or requested
  • Encourage Boy Scouts to earn their appropriate religious emblems
  • Report to the troop committee at each meeting

Training coordinator

Duties:

  • Ensure troop leaders and committee members have opportunities for training
  • Maintain an inventory of up-to-date training materials, video tapes, and other training resources
  • Work with the district team in scheduling Fast Start training for all new leaders
  • Be responsible for BSA Youth Protection training within the troop
  • Encourage periodic junior leader training within the troop at the council and national levels
  • Report to the troop committee at each meeting

Equipment Coordinator

Duties:

  • Supervise and help the troop procure camping equipment
  • Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment
  • Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment
  • Report to the troop committee monthly

Membership Coordinator

Duties:

  • Develop a plan for year-round membership flow into the troop.
  • Work closely with the Cubmaster and Webelos den leader of neighboring Cub Scout packs to provide a smooth transition from pack to troop. Assist in developing and recruiting den chiefs, and assist in the crossover ceremony from Webelos Scouts to Boy Scouts.
  • Plan and coordinate a troop open house to invite non-Scouts into the troop.
  • Encourage Scouts to invite their friends to join the troop.
  • Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.
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ScoutParents Unit Coordinator

(Newly created position piloted in the Daniel Boone Council and Georgia’s Flint River Council over the past two years prior to becoming an official part of the program September 1, 2008.)

Duties:

  • Assign parents to help with at least one specific task, assignment, or project annually
  • Provide an orientation for all parents about how the unit works and the benefits to their family
  • Keep parents updated on the unit’s program and their child’s involvement

Each ScoutParent is encouraged to

  • Influence their child to join Scouting
  • Participate with their child
  • Go to and observe Scout meetings
  • Be a part of the unit’s program
  • Support the program financially
  • Coach their child’s advancement and the earning of recognition awards
  • Serve in one support role during the year

(ScoutParent information and job descriptions are from http://www.scoutingmagazine.org/issues/0809/a-meet.html and http://www.cvc-bsa.org/join/scoutParents.html.)

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